DATA PRIVACY NOTICE
The Anton River Conservation Association (TARCA)
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.
2. Who are we?
The Anton River Conservation Association (TARCA) is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
TARCA complies with its lawful obligations by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
To administer membership records;
To inform of news, events, activities and tasks;
To record attendance at tasks and meetings;
To record acknowledgement of having read or heard task risk assessments;
4. What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events, activities and tasks;
Processing is necessary for carrying out legal obligations for example in relation to health and safety on tasks;
For ‘legitimate interests’ purposes of TARCA i.e. to run day to day affairs, meetings and maintain contact between the TARCA elected office holders.
5. Sharing your personal data
Your personal data will be treated as confidential and will only be shared with elected TARCA office holders in order to carry out the purposes of TARCA. We do not share your personal data with other organisations.
6. How long do we keep your personal data?
We keep membership contact details data for as long as you are a member of TARCA. We retain task attendance records for 5 years. Meeting minutes are retained indefinitely.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
The right to request a copy of your personal data which TARCA holds about you;
The right to request that TARCA corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for TARCA to retain such data;
The right to withdraw your consent to the processing and/or use at any time
The right, where there is a dispute in relation to the accuracy or processing and/or use of your personal data, to request a restriction is placed on further processing;
The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact TARCA by emailing firstname.lastname@example.org.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.